1. Plans, organizes, coordinates, and manages the operations of the Judicial Finance Division including the receipting and disbursement of court fees, fines and restitution and entry of judgments; assigns and supervises, directly or through leads and/or supervisors, the work of division employees.
2. Supervises, reviews and evaluates the work of division employees; selects, hires, and promotes employees, conducts performance evaluations of employees and counsels employees concerning job performance matters, determines the need for employee discipline and effectively recommends disciplinary actions as necessary.
3. Designs, implements and manages financial systems and data collection methods and procedures; analyzes and reports departmental revenue and related statistics.
4. Implements new laws and procedures as necessary; develops written procedures and policies; monitors existing procedures for compliance with state statutes; takes action to correct deficiencies, resolves problems and ensures compliance with state laws; recommends contacts with the Prosecuting Attorney for legal opinions as necessary; determines the fiscal impact to the Clerk’s Office of ordinances, grants, contracts, leases and budget modifications; makes recommendations as needed.
5. Prepares and manages the annual division budget and Clerk’s Office budget; prepares program goals and objectives; collects and reports statistical information; monitors expenditures and revenues, confers with and advises the County Clerk and/or Chief Deputy on budget development and budget management issues.
6. Administers state and federal grant programs, as applicable, and implements tracking procedures; prepares monthly reimbursement requests.
7. Supervises the development, acquisition and installation of improved automated financial processing systems and procedures; assists in setting standards for state level judicial finance systems ongoing development, changes and installation of financial information tracking systems.
8. Serves as liaison with Superior Court Management Information Systems for the State of Washington; represents the Clerk's office on state and local level committees and/or task forces. May serve on State Judicial Accounting committee; recommends and/or writes new legislation regarding judicial finance, accounting and judgments.
9. Recommends, supervises and monitors the placement of trust and public funds for the Clerk's Office; ensures compliance with court orders, state statutes, county regulations, banking regulations, generally accepted accounting procedures and office policies.
10. Meets with and assists other division managers and employees to discuss financial and accounting related concerns and assists in the development and/or change of accounting and financial systems and processes; acts as a liaison to the Finance department.
11. Audits the Clerk’s Office accounting and financial systems for internal control. May represent the department in audits conducted by state and federal agencies.
12. Trains Judicial Finance Division supervisor and lead to write procedures and reports, interpret court rules and state statutes, delegate, evaluate training programs and analyze work performance.
13. Oversees the providing of technical legal processing information to the public; answers the unique or technically difficult issues that employees cannot answer; receives, investigates and resolves the public's complaints and problems.
14. May manage, support and coordinate office responsibilities under the Public Disclosure Act as directed by the Clerk.
15. Attends Executive and Council meetings to provide information on budgetary questions and issues.
16. Performs other duties as assigned.